Billing for people who sell by the case and get paid later.

01 · Bills

Selling by the case, not by the piece

Wholesale moves in peti, bora, bags and cases, and forcing that into a piece count is how stock figures stop matching the godown. Units are whatever you type, quantities take decimals, and a line can carry a rate different from the one on the product when a party has been quoted something specific.

• Any unit — peti, bora, bag, case, dozen
• Rate adjustable per line on the bill
• Discounts and extra charges when you enable them
• GST invoice or a plain estimate before the order firms up

02 · Credit

Terms, and a reminder that respects them

A retailer you sell to on thirty days is not overdue on day two, and an app that chases them on day two is one you stop reading. Each party carries a date you expect to be paid by — a week, a fortnight, a month, or a date you pick — and nothing is said about them until that date is close or past.

• A payment-by date per party
• Presets of one week, fifteen days, one month, two months
• Silence until the date is near
• Overdue parties surfaced together, oldest first

03 · Settlement

A payment against the bills it actually clears

When a party pays on account, the money is allocated to the invoices it settles rather than knocked off a single running balance. That is the difference between a ledger you can reconcile with a customer sitting in front of you and one you have to take on trust. Part payments leave the remaining amount visible on the bill it belongs to.

• One payment split across several invoices
• Part-paid bills keep their open amount
• A statement you can print for the party
• Nothing rewrites the original invoice

04 · Returns

Goods back is a credit note, not an edit

When a retailer returns stock, the original invoice is left exactly as it was issued and a credit note is raised against it with its own number. Stock comes back in, the party's due comes down, and your sales and tax figures net out — without anyone editing a document that has already been filed.

• Credit notes in their own numbered series
• Return part of a bill, line by line
• Stock returns and the due reduces
• Sales and tax reports net the return out

05 · Routes

Parties grouped the way you collect from them

Customers carry an area or a town, so the outstanding list can be read as a collection route rather than an alphabetical list. The dues report filters and exports, which is usually what goes out with whoever is doing the rounds that week.

• Area or city on every party
• Dues filtered by area and by age
• Export to CSV, or print the list
• Staff accounts for the people collecting