Billing for people who sell by the case and get paid later.
Peti and bora as units, a payment-by date held per party, payments settled against the bills they clear, and mistakes put right without editing a bill.
Units
peti, bora, bag, case, dozen
Credit
A due date per party
Collection
Parties grouped by area
Returns
Credit notes, on Pro
What you need to know
What selling to other shops needs.
5 topics
01 · Bills
Selling by the case, not by the piece
Wholesale moves in peti, bora, bags and cases, and forcing that into a piece count is how stock figures stop matching the godown. Units are whatever you type, quantities take decimals, and a line can carry a rate different from the one on the product when a party has been quoted something specific.
GST invoice or a plain estimate before the order firms up
02 · Credit
Terms, and a reminder that respects them
A retailer you sell to on thirty days is not overdue on day two, and an app that chases them on day two is one you stop reading. Each party carries a date you expect to be paid by (a week, fifteen days, a month, two months, or a date you pick), and nothing is said about them until that date is close or past.
A payment-by date per party
Presets of one week, fifteen days, one month, two months
Silence until the date is near
Overdue parties surfaced together, oldest first
03 · Settlement
A payment against the bills it actually clears
When a party pays on account, the money is allocated to the invoices it settles rather than knocked off a single running balance. That is the difference between a ledger you can reconcile with a customer sitting in front of you and one you have to take on trust. Part payments leave the remaining amount visible on the bill it belongs to.
One payment split across several invoices
Part-paid bills keep their open amount
A statement you can print for the party
Nothing rewrites the original invoice
04 · Returns
Goods back is a credit note, not an edit
When a retailer returns stock, the original invoice is left exactly as it was issued. On Pro, a credit note is raised against it with its own number: stock comes back in, the party's due comes down, and your sales and tax figures net out, without anyone editing a document that has already been filed. On the free plan, a wrong bill is cancelled and raised again.
Customers carry an area or a town, so the outstanding list can be read as a collection route rather than an alphabetical list. The dues report, on every plan, filters by area, which is what goes out with whoever is doing the rounds that week.
You can change the rate on the line while making the bill, which covers the common case of a party who has been quoted something specific. Saved per-party price lists are not built yet; today the rate is set on the bill, not held against the buyer.
Can I sell in peti and bora?
Yes. Units are free text and are not restricted to a fixed list, so whatever your trade calls a unit works, in any script. Quantities take decimals for part cases.
How are part payments handled?
A payment is allocated to the specific invoices it settles, across as many as you like. Each invoice keeps showing what is still open on it, so a party's balance can always be explained bill by bill rather than as one number.
Can more than one person bill at the same time?
Yes, on a paid plan: Pro covers two people and Business five people. Each person has their own invoice series letter, so two people billing at once produce separate consecutive series rather than competing for the same next number, including when both are offline.
Does the invoice show my buyer's GSTIN?
Not yet. The party's GSTIN can be saved on their record, but it does not print on the invoice, and neither does their address, and a registered retailer needs both on your invoice to claim input tax credit. A distributor's buyers are often registered, so check this before you move your billing: today BillCountr suits a wholesaler for stock, credit and collections more than for invoices to registered shops.
No. Stock is tracked per shop, not per warehouse. Multi-warehouse is deliberately out of scope: it is the first thing that turns simple retail software into an ERP, and we would rather stay useful to the shops that do not need it.
