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Stationery and books

Billing for the rush that happens twice a year.

GST off by default, barcode scanning on, and units of dozen, ream and quire — for a shop that is quiet in October and has a queue to the door in April.

Default GST

Off

Barcode

On by default

Units

dozen, ream, quire, packet, set

Season

Built to be fast when busy

What you need to know

What a stationery counter needs.

01 · Tax

Off by default, because most of this shop is not taxed

Printed books are exempt and a lot of school stationery sits at nil, so GST is switched off for this trade and bills print as plain invoices with no tax lines at all. Turn it on the day you need it, set rates on the items that carry one, and nothing you have already billed changes.

  • GST off by default, bills print with no tax lines
  • Turn it on without touching past bills
  • Per-item rates for the goods that carry one
  • Book, copy, pen and school-item HSN codes offered

02 · Speed

April is the only month that decides anything

A stationery shop's year is two rushes and ten quiet months, and software is judged entirely on the rush. Barcode scanning is on by default, items come up from the first two or three letters, and a bill for a full school list is a scan per item rather than a search per item. Negative stock is allowed, so a sale is never blocked by a stock count that has not caught up.

  • Scan with the camera while billing
  • Two letters to find an item by name
  • Add an item mid-bill without leaving it
  • Negative stock allowed so nothing blocks a sale

03 · Units

A dozen, a ream and a quire are not pieces

Copies go by the dozen, paper by the ream and quire, pens by the packet or box, and sets by the set. Units are free text so the list is a starting point, and quantities take decimals for the times a customer wants half a dozen.

  • pcs, dozen, packet, box, ream, set, quire
  • Type your own if the list is missing one
  • Decimal quantities where they make sense
  • Stock counted in the unit you sell in

04 · Credit

The school that buys on account

Bulk orders to a school, a coaching class or an office are the part of this trade that goes on credit, and they pay against a purchase order weeks later. Each party carries a date you expect to be paid by, payments settle against the specific bills they clear, and an estimate can go out before the order firms up.

  • Estimates with their own numbered series
  • A payment-by date per party
  • One payment split across several bills
  • A printable statement for the school or office

Common questions

Questions from stationery and book shops.

Do I have to charge GST?

No. It is off by default for this trade because printed books are exempt and much of school stationery is at nil, so bills print with no tax lines. You can turn it on later and set rates per item without changing any bill already made.

Can I bill a whole school list quickly?

Yes. Barcode scanning is on by default, and items also come up from the first two or three letters of the name. An item can be added mid-bill without leaving the bill.

What if the stock count is wrong during the rush?

Negative stock is allowed for this trade, so a sale is never blocked by a figure that has not caught up. The item goes negative and corrects when you record the purchase.

Can I give a school an account?

Yes. Bills go on credit against the party, payments are allocated to the invoices they clear, and each party can carry the date you expect payment by. You can send an estimate first.

Does it print a bill without a printer?

You can share the bill as a PDF, which most shops send on WhatsApp. A thermal receipt layout and an A4 invoice layout are both available.

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